https://www.myboardroom.info/5-points-to-include-in-the-board-information-packs
A board of directors’ meeting is a fantastic opportunity to have your company’s leaders debate the future of the company, take important decisions, and set the company’s policies. The success of your meetings is contingent on the quality of your discussions and how strong your board is. Board meetings let you track your organization’s progress and identify key performance indicators.
A well-crafted agenda will help to guide discussions at your board meetings and keep the meetings efficient, productive and focused. Directors must be prepared for each board meeting by reading the board papers and agenda sent out before the meeting. This is a standard procedure and ensures that each director can contribute to productive discussions.
When the meeting begins the chair should officially open the meeting by making sure that a quorum of attendees is present. This is usually done via the roll-call method, which will identify the people who are in attendance to legally conduct business.
The board should then listen to the reports of standing and special committees. The board members can then engage in discussion and ask questions about the information presented. Based on the subject the board might be able to reach a decision right away or may require more time to research the issue and find the best solution.
It is crucial that directors respect the opinions of others and avoid body language, whispering or notes to discredit someone else’s opinions. Directors must be attentive and only speak when asked.
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